Exceptions into the REF policy
Contact the Open Access Team to go over papers that are particular.
If it is not possible to determine that the paper complies with the REF open access policy if you joined UCL from another UK university, and there is no other author with a UCL affiliation on the paper, the Open Access Team can apply this exception. Contact the Open Access Team to talk about papers that are particular.
I upload to RPS?), this exception may apply if you cannot obtain your final accepted manuscript within the required period (see When should. If you’re maybe not the matching writer, you ought to make all reasonable efforts to obtain your hands on the manuscript through the matching writer, from your own other co-authors, or through the publisher. Contact the Open Access Team to talk about specific documents.
Where you will find appropriate obstacles to making a manuscript access that is open a repository, or perhaps the writer’s identification should be protected (because depositing the paper would place the author or even the organization at an increased risk), these exceptions may use. Contact the Open Access Team to talk about papers that are particular.
Many journals are compliant using the policy. In which a log will not comply, since it doesn’t enable access that is open a repository within one year (REF panels A and B) or 24 months (REF panels C and D) of book, or does not enable available access in a repository after all, the writer is encouraged to consider posting in an alternate journal. In the event that writer nevertheless wants to write into the selected journal, and considers that it’s the best book for the job, an exclusion is applicable.
After your paper is accepted for publication, upload your manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?). It’ll be made access that is open the embargo duration, where this really is allowed.
In case your paper contains third-party content for which available access liberties can’t be issued you’ve got the solution to upload the written text by itself. But, the REF policy recognises that the third-party content may be important to the book, and enables an exclusion should this be the outcome. You really need to upload the manuscript to UCL’s Research Publications provider (RPS) as usual (see When can I upload to RPS?), and notify the Open Access Team that your particular paper includes third-party content and may never be made access that is open.
Papers accepted for book from 1 April 2016 to 31 March 2018 are going to be qualified to receive submission towards the REF if they had been deposited in a available access repository within 3 months of very very first publication that is online. Papers accepted following this date must certanly be deposited within an available access repository within 3 months of acceptance. Nevertheless, this exclusion pertains to outputs accepted after 1 April 2018 which were deposited within 3 months of very very very first publication that is online perhaps perhaps not within 3 months of acceptance.
This exclusion may just be used in specific circumstances that are extenuating for example in situations of extensive leave. Contact the Open Access Team for advice.
RPS and UCL Discovery
RPS (Research Publications provider) is UCL’s magazines administration system. Information on magazines are entered or imported manually into writers’ pages in RPS, and utilized in IRIS instantaneously. Where a final accepted manuscript was uploaded it really is prepared because of the Open Access Team and made for sale in UCL Discovery in accordance with the publisher’s conditions and terms.
See our guides for assistance with handling your magazines in RPS. If you should be not able to get on RPS, contact firstname.lastname@example.org.
UCL Discovery is UCL’s available access repository, showcasing and supplying use of UCL research publications.
All outputs should be uploaded to UCL’s Research Publications Service (RPS) to meet the requirements of the REF open access policy, UCL’s publications policy and UCL’s policy on thesis deposit. They will then be prepared by the Open Access Team and made freely obtainable in UCL Discovery in line with the publisher’s conditions and terms.
Various kinds of book may be uploaded to RPS and made available access in UCL Discovery in line with the publisher’s conditions and terms, including articles and seminar documents, publications and guide chapters, and outputs from seminars, workshops and meetings held at UCL or organised by UCL scientists.
Datasets, figures, posters, pc software, models and similar outputs should be deposited into the UCL Research Information Repository.
If you fail to sign in into other UCL sites (such as UCL Moodle) there might be problem together with your UCL password. See MyAccount – managing your UCL password.
In case your password is focusing on other UCL web sites, contact email@example.com.
RPS identifies magazines by kind (eg. meeting paper). In certain situations, you may want to improve the nature (eg. from seminar paper to meeting abstract). The book kind seems at the top of the record that is full RPS. You will observe a tiny pencil icon beside the output type. Click onto it, and will also be in a position to choose a unique type; then save your valuable changes.
In cases where a publication will not show in chronological purchase in RPS and IRIS, chances are that the date that is reporting in RPS just isn’t populated. Click the name of this book in RPS to see its complete record. Then save if the reporting date field go now towards the top right is blank, click on the pencil icon to add the publication date. The IRIS that is corresponding record update instantaneously.
In the event that you create a fundamental record for the paper when it’s accepted (see our guide Record a publication in your RPS profile), and a complete record is later on imported into RPS from an outside database like Scopus or internet of Science, the 2 documents should merge automatically. If this doesn’t happen, contact the Open Access Team therefore we shall merge the duplicate documents for you personally.
See our guide Upload your book to RPS. The Library’s e-theses pages explain how exactly to upload a research e-thesis that is doctoral. The Open Access Team for help uploading files, contact.
In the event the “manuscript” is an accumulation of files, you don’t need to develop A pdf that is single. It is possible to upload all of the relevant files individually, or as being a zip file.
See our guide ORCID for UCL researchers. When you yourself have any dilemmas producing an ORCID ID, contact the Open Access Team.
You can easily offer another person in UCL staff delegate liberties to handle your RPS record.
To delegate, in RPS head to Menu>My Account>Account settings>Manage delegates. Go into the surname of one’s delegate, select their name then through the drop-down package that may appear. Click ‘Enter’, then ‘Save’.
Magazines lists are exported from RPS and embedded various other websites. These listings are chronological, in line with the reporting date in RPS. In the event that date is wrong or lacking you are able to upgrade it: see My magazines aren’t showing up in date purchase. How do this be fixed?